Features

The full cost of an order at every supplier — not just the unit price.

The app applies your agreements, whole packs, minimum order and delivery, and tries different ways to split lines between suppliers. «Alternatives» suggests the same thing cheaper, faster or in a different pack: cherry tomatoes only for cherry tomatoes, Scotch whisky of the same volume.

A shared team list: what we order regularly and how the price has changed.

You can see who added an item and when, the price then and now — «+€0.40 (+2.6 %) since added». «Order from favourites» creates a separate requisition for the manager.

A discount on everything, a category, an item code, or a fixed price.

The order calculation picks up your price on its own: «list price €48.12 / your price €45.71 (−5 %)». Priority: fixed price → discount on a code or category → discount on everything. Cancelled ones stay in the history.

Dishes below the margin threshold — with the price that restores it.

«Raise price to X» — the lowest price in whole cents at which the margin is not below the threshold. Three fixes: raise the price, change the recipe card, choose an alternative ingredient.

Bar, kitchen, floor — each zone with its own stock and staff.

Prep items enter stock only via «Make a batch»: ingredients are written off by the recipe card once, and selling a dish writes off the prep item. Transfers between zones are logged.

Cost by batch, not by the last price.

Every delivery is a batch with its own price. Consumption takes the oldest batches first; the item price is the weighted average of what’s in stock: 1 kg at €5.00 and 3 kg at €6.00 = €5.75 per kg. For each dish you see «a week ago» and the cost increase.

«Out of stock» from a phone — the requisition reaches the manager on its own, on a schedule.

No duplicates: you see who already flagged it and what is already coming from the supplier. Each flag has a status until the item arrives. Auto-send on the days and at the time the manager sets.

A banquet on Saturday: the calculation shows what urgency costs.

Off by default — the lowest-cost order is calculated. Turn it on and you get two calculations side by side: «by the deadline: €381.80, no deadline: €366.00 (+€15.80 for urgency)».

Due dates counted from the delivery date by each supplier’s terms.

Prepayment, on delivery, after N days or by a day of the month. «Hand to accounting», «Paid», a register with bank details in one file, and «To pay» on the dashboard.

One item at different suppliers — one position.

Provido’s own code for food, drinks and household goods. It drives price comparison, alternatives and the link between stock counts and stock. Whatever the rules could not decide is checked by a person.

Supplier price lists from Excel and CSV — in one catalogue.

The app reads Excel and CSV itself; PDF price lists we load together with you during onboarding. Every price has a source: file, sheet, row. Each upload is a dated version; you can see whose price list is out of date. The catalogue currently holds 5,344 items from 8 suppliers’ price lists.

Owner, manager and staff by zone.

Permissions are checked by the server, not the screen. Staff see their zone and no prices in shortages; the manager approves requisitions and places orders; the owner sets limits.

Latvian, Russian and English — switch in one click.

Texts are written for restaurant work, not machine-translated. E-mails to suppliers are in Latvian.

A supplier did not deliver — the missing items are ordered elsewhere in a minute.

First from those already delivering this order — with no extra delivery cost. The extra cost and the e-mail are shown before you confirm; within the owner’s limit it happens automatically.

From a phone or from Excel — stock changes only after a check.

Before submitting — «What will change». A full count zeroes what was not found; a partial one changes only what was counted. The difference goes into the log as a shortage or surplus.

Each location is its own restaurant in the database, with shared rules.

A chain-wide dashboard and a single chain order are in development. For now, each location works in its own account.